Give your team back 5–10 hours a week with AI — in two weeks, without breaking what works.
We help Melbourne owner-operators, tradies, and professional services teams put AI to work on the admin eating your week — using the tools you already pay for, with your data kept private.
Free · No signup · See your AI bottlenecks in 2 minutes
- 5–10 hrs
- given back per week, typical
- 2 weeks
- from kickoff to first automation live
- Fixed A$2,490
- no lock-in, no surprise fees
Fixed-price
No scope creep
Melbourne-based
On-site, in person
Your data stays yours
Australian Privacy Principles
No lock-in
Use tools you already pay for
Works with the tools you already pay for
Real results
What Melbourne owners say
We were drowning in supplier emails and roster changes every Monday morning. Ground-Up AI mapped our biggest time drains in one afternoon, then switched on Copilot inside our Microsoft 365 tenancy. My admin manager now gets roster drafts in 10 minutes instead of two hours. That alone paid for the package.
Sarah Chen
Owner, Blue Spoon Café — Fitzroy
I'm a plumber, not a tech guy. I was doing quotes at 9pm because the day got eaten by follow-up calls and scheduling. They showed me how to use the AI tools already inside my HubSpot and QuickBooks — no new subscriptions, no nonsense. I got 6–7 hours back in the first week, and I actually sleep now.
Mark O'Brien
Director, O'Brien Plumbing — Dandenong
Our approach
Four steps. No buzzwords. No bloat.
The same package whether you run a cafe in Fitzroy, a trades crew in Dandenong, or a clinic on Chapel Street. We adapt the tools, never the discipline.
- 01
Identify your biggest bottlenecks
We don't implement AI to follow a trend. We sit down with you and map the most time-consuming admin in your business — scheduling, bookkeeping, quotes, social copy — so every hour of automation is paid back.
- 02
Start small with the tech you already pay for
Over-automating breaks trust and processes. If you're already on Microsoft 365 Copilot, QuickBooks, Xero or HubSpot, we switch on the built-in AI features first — low risk, no new subscriptions, fast wins.
- 03
Train your staff, keep a human in the loop
AI is probabilistic. Your business needs reliability. We train your team to review, edit and fact-check every AI output for accuracy and brand tone, with simple checklists they'll actually use.
- 04
Lock down your data security
No raw customer records, financials or contracts go into public AI tools. We configure private, secure API setups so your data stays yours — compliant with Australian Privacy Principles.
The team
Melbourne-based. AI-obsessed. Here to help.
A small, senior team that has done this hundreds of times — from cafes in Fitzroy to clinics on Chapel Street.
Sophie Brennan
First Impressions Manager
Your first point of contact — she makes sure every enquiry lands in the right hands, fast.
Liam O'Connor
AI Consultant
Maps your workflows to the right AI tools, starting with what you already pay for.
Priya Patel
AI Consultant
Specialist in Microsoft 365 Copilot, HubSpot AI, and QuickBooks automation.
James Whitfield
AI Consultant
Builds custom GPTs and prompt libraries tailored to your industry and tone.
Rachel Morrison
Project Manager
Keeps every engagement on time, on scope, and stress-free for your team.
David Chen
Project Manager
Coordinates multi-site rollouts and ongoing support transitions.
Mia Henderson
AI Support Specialist
On-call for questions, troubleshooting, and refresher training after go-live.
Noah Fitzgerald
AI Support Specialist
Monitors tool health, handles integrations, and keeps your automations running.
Pricing
AI Foundations
One fixed-scope package. One transparent price. Built for small businesses that want to start, not study.
Fixed-scope engagement
AI Foundations
3–4 weeks · Melbourne metro · all inclusive
A$2,490
+ GST
Instalment 1 · on booking
A$1,245 + GST
Instalment 2 · on handover
A$1,245 + GST
What's included
- Half-day on-site discovery in your business
- Bottleneck map: top 5 tasks ranked by hours saved
- Setup of AI platforms to unlock identified bottlenecks
- Staff training session + plain-English review checklists
- Data security audit & private API configuration guide
- 30 days of email support after go-live
No lock-in. No surprise fees.
Our promise
If after the half-day discovery we can't show you a clear path to giving your team back meaningful hours each week, we refund Instalment 1 in full. No paperwork, no awkward calls.
Need more than one workflow, multi-site rollout, or ongoing support? We'll quote a tailored engagement after your fit call.
Common questions
Before you book
The things owners ask us in the first 10 minutes of every fit call.
- Yes. We never put raw customer records, financials, or contracts into public AI tools. We configure private API setups (Azure OpenAI, Microsoft 365 Copilot business tenancy, or equivalent) so your data stays inside your tenancy and is not used to train public models. Fully compliant with Australian Privacy Principles.
- No — and that's the wrong question. The right question is: which 5–10 hours of admin per person can we hand to AI so your team does more of the work only humans can do? Every workflow we deploy keeps a human in the loop with a simple review checklist.
- After the half-day discovery, if we can't show you a clear, costed path to giving your team meaningful hours back each week, we refund Instalment 1 in full. We'd rather decline an engagement than waste your money.
- Almost never. If you already pay for Microsoft 365, Xero, QuickBooks, HubSpot, or similar, we switch on the AI features built into what you have first. New subscriptions are a last resort and always your call.
- 3–4 weeks end-to-end. Half-day on-site discovery in week 1, configuration and setup in weeks 2–3, staff training and handover in week 4. Your first automation is typically live within 2 weeks of kickoff.
- Enterprises with 100+ staff, businesses wanting fully autonomous AI agents with no human review, or anyone looking for a 'chatbot on the website' as the headline outcome. We help small Melbourne businesses save real hours on real admin.
Is my customer and financial data safe?
Will AI replace my staff?
What if it doesn't work for my business?
Do I need to buy new software?
How long does it actually take?
Who is this not for?
Get in touch
Let's find the hour we can give you back this month.
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